Newsletters

September Newsletter

Hey Trailheaders!  Here is a quick newsletter for the month of September.  Also included in this months newsletter are the survey results and financials!

General Items

  • As always watch your speed when driving in and out of the neighborhood, we have had a couple close calls.  It can be easy to go fast but with many blind turns in our neighborhood it can be a major safety issue.  We have had several reported close calls so please, we cannot stress this enough, be mindful of your speed.
  • While summer is coming to an end the weather is still agreeable enough to be outside often, we would like to remind everyone about the neighborhood rules in regards to items being stored outside. All outdoor items such as grills, benches, chairs, tables, and any toys or other outdoor accessory need to be stored on your deck/patio or garage when not in use.  The area under decks is not considered storage. This is very important not just from a rules (Page 1 Section A Subsection iv.) perspective but from the practical side of things.  Schill is forced to trim and cut around these items which can cause problems.
  • A quick reminder that per the neighborhood rules and regulations residents should have their garage doors closed except for egress or when performing activities outdoors.
  • An updated roster will be sent out to residents in next months newsletter.  If you want to change any of your information please let the board know prior to the end of the month.

Landscaping & Design

  • We have received our grounds management bids and are in the process of comparing numbers, verifying facts, and ultimately choosing a bidder.  The board expects the process to be completed by early October.
  • Remember if you are planning landscaping or architectural/design changes to submit a landscaping or design form to the respective committee.  Any exterior modification falls under this rule (unless replacing an item with the exact same item).  All forms are available on the website.  When you fill them out you can drop them off to the committee chair in person or email them to landscaping@trailheadvillage.com or design@trailheadvillage.com and make sure to read the rules and regulations to see what is and isn’t permitted in the neighborhood.  Please remember that the review process can take up to 21 days to complete.

Finances

  • Included with this newsletter is our 2013 Q2 Financial Statement.  We currently have no outstanding dues or debts.  If you have questions about the financials please feel free to contact the board.
  • The board will begin creating the 2014 budget in October.  This year we will be taking into account the reserve study, new landscaping bids, as well as the survey feedback when creating the budget.

Survey Results
The board would like to thank everyone who participated in the recent survey.  We got a lot of positive feedback that will help us plan for the future.  Below is a breakdown of some of the feedback we received.  Remember that this is just feedback and the board will not necessarily act on all of these items.  Many items are subject to financial restrictions and therefore will only happen if there are excess operating funds.

  • Tier III Sex Offender Ban – 78% of participants voted to proceed with the bylaw change.  The board will begin the formal process of adding a bylaw.
  • The overall rating for our grounds management was 17% 5/5, 28% 4/5, 44% 3/5, 12% 1-2/5.  Remember the scale was 1 being worst 5 being best.
  • Grounds management summertime work was rated as follows: 11% 5/5, 44% 4/5, 28% 3/5, 17% 1-2/5.
  • Grounds management wintertime work was rated as follows: 22% 5/5, 33% 4/5, 22% 3/5, 22% 1-2/5.
  • 67% of respondents favored a nicer path to the Metroparks.  The Board will take note of this and explore potential options and their financial feasibility.
  • 50% of respondents wanted to see more plantings in the common areas while 50% were satisfied with their current state.
  • Of the pond residents who responded 50% did not want to see further plantings around the pond.
  • 100% of pond residents were satisfied with the current fountain schedule.

The board has reviewed the comments left in all the various sections on the survey as well and will take those comments into account when addressing the issues they pertained to.  Thanks again to those residents who participated!