Dear Resident,
Each year the Board of Directors is charged with budgeting for the cost of the community’s services, insurances, taxes, supplies, materials, and general maintenance. The Board has met several times in the last two quarters to determine the budget for 2015 and after extensive review and discussion we concluded that resident dues assessments must be increased.
Dues will be increased to a sum of $160.00 (one hundred sixty and 00/100 dollars) per month, effective January 1, 2015. This is approximately a 10% increase from where dues are currently (the first dues increase since 2008). This modest increase will insure that the association can continue to deliver the services our residents have come to expect while continuing to build our reserve fund.
The largest cost driver is grounds management, making up 62% of costs. This includes lawn care in the spring/summer/fall and snow removal in the winter. The Board attempted to negotiate with the City of Berea for assistance with our snow removal. The Board’s goal was to procure salting from the city or raw salt that could be used by our contractor during the season. Our councilman, Nick Hashka, told us that the city will not provide any services or resources for our community since it is a private road.
The second largest cost driver is community maintenance. This category is made up of things such as road repairs/preventative maintenance, common grounds maintenance and beautification, repairs to existing structures in the community, maintaining and repair the split rail fences throughout the neighborhood, and entrance maintenance.
On the back of this this letter we have included some basic information about where your dues are being spent in 2015. An official budget, with an itemized breakdown, will be emailed to all residents in mid-December.
We accept dues payments in various amounts depending on your preference:
- Monthly (Due on the 1st day of each month): $160.00
- Quarterly (Due on the 1st day of each quarter): $480.00
- Yearly (Due on January 1st of each year): $1,920.00
Payment Methods:
- Check made payable to Trailhead Village HOA place in the community mailbox (located at the mailbox cluster).
- Check through your bank’s online bill payment service. Checks should be made payable to Trailhead Village HOA and sent to O. Box 841 Berea, OH 44017.
If you have questions or concerns about any of this please feel free to contact the board via email at theboard@trailheadvillage.com
Sincerely,
The Board of Directors
Trailhead Village Homeowners Association