Newsletters

March Newsletter

Hey Trailheaders!  Here is a quick newsletter for the month of March.

General Items

  • Residents are reminded to watch their speed in the community.  There are several blind turns in our neighborhood that can be safety issues for both drivers and pedestrians.
  • Another automotive note.  There have been complaints about residents not driving on the correct side of the road and operating their vehicles in the community in an unsafe manner.  Please remember you should follow the same driving rules you would on any city street.
  • Recently yard waste was found on common grounds.  The Board would like to remind everyone that common grounds are not a dumping ground for peoples yard waste or garbage.  When found, it has to be removed at the communities expense.  If items are too large to fit in your garbage can please dispose of them during the bulk pick up days.  Also note that the cities yard waste collection starts April 18.
  • As you may have noticed the second parking pad on Trailhead Lane is currently closed.  The retaining wall behind the pad has become unstable and is a safety risk to anyone who would park there.  The Board has begun working with an outside contractor to remedy the situation.  We anticipate the repair/replacement this spring.
  • This winter has certainly been a change from recent ones.  The Board has been working with our current contractor on better timing.  The main issue was the contractor was arriving between 4 and 5 AM to plow which can potentially be too early if there is heavy snowfall.  They have acknowledged our concerns and will be aiming to get here closer to when people are leaving for work.
  • Road salt is now in very short supply across the entire region.  Our contractor therefore has been forced to use salt sparingly.  We made clear that Trailhead Lane and the intersection between Trailhead and Side Saddle are to receive salt before any other part of the community.
  • A final note on snow removal.  All the plow damage to homeowners yards will be repaired in the spring.  This is part of our contract.
  • Mark your calendars! The annual community meeting will be June 10th. Official notices and an agenda will go out in May.

Expansion of the Board

  • As we had announced in last months newsletter the Board will be expanding to 5 members from 3.  We wanted to include a brief description of these positions.  If you think this is something that might interest you we would love to hear from you!  We aren’t quite ready for official nominations but we would love to hear from members of the community that may have interest.
  • President – The president oversees meetings, scheduling, agendas, assignments, acts as a representative of the community with outside entities such as contractors, insurance agents, and lawyers.  The president also is in charge of homeowner relations and enforcement.
  • Vice President – The Vice President performs the same functions as the President.  Assisting the President in his/her duties.
  • Treasurer – The treasurer is responsible for dues collection, deposits, payables, documenting financial transactions, reconciling bank statements, helping with quarterly statements and year-end statements, helping with taxes.
  • Secretary – Keeps meeting minutes of all board meetings, annual meeting, and special meetings.  Handles communications between the committees and the Board.  Prepares the newsletter based on board members input.
  • Member at Large –  The member at large participates in all board meetings and votes.  They lend their opinion on issues presented to the board and assist other members with tasks as needed.
  • The Board will be seeking nominations in the coming months but as we said above we would greatly value and feedback and interest people have.

Landscaping & Design

  • If you have an upcoming design or landscape project for the springtime you may consider getting your request in during the winter so that the approval process does not hold up your project!
  • Remember if you are planning landscaping or architectural/design changes to submit a landscaping or design form to the respective committee.  All forms are available on the website.  When you fill them out you can drop them off to the committee chair in person or email them to landscaping@trailheadvillage.com or design@trailheadvillage.com and make sure to read the rules and regulations to see what is and isn’t permitted in the neighborhood.  Please remember that the review process can take up to 21 days to complete.